The accounting process is also called as Accounting cycle. The accounting process contains the following stages.
- Recording of entries for all business transactions in a journal.
- Posting of entries into the ledger.
- Balancing of accounts.
- Preparing a trial balance with the help of Trial Balance.
- Preparing final accounts with the help of Trial Balance.
- Identify transactions: The first step in the accounting cycle is identifying the financial transaction, which includes any transaction involving the use or exchange of a company’s assets. You only want to include transactions related to your company in your financial records. Use source documents to identify business transactions, such as receipts and invoices. Save these kinds of financial documents to support your records.
- Record transactions in a journal: The second step in the cycle is the creation of journal entries, where the financial transactions are listed in the appropriate journal in chronological order. Your journal should be a running list of financial activities, much like a checkbook. Be sure to keep your journal current by tracking transactions as they happen. If you use double-entry bookkeeping, record two entries for each transaction. Enter a debit for one account and a credit for another. The debit and credit should be equal.
- Posting: The transaction, which was recorded as a journal entry, is now posted to the appropriate account in the general ledger. The general ledger is also known as the book of final entry. General ledger entries track changes made to each account in your books. For example, if a customer paid for a product with cash, enter the transaction under the cash account in your books.
- Un-adjusted trial balance: At the end of the accounting period, a trial balance is calculated as the fourth step in the accounting cycle. A trial balance tells a company if its books are in balance. Use an unadjusted trial balance to test if your debits and credits match. Note each account balance.
- Worksheet: The fifth step in the cycle is the creation of a worksheet, which a company uses to make any adjusting entries needed to balance the books created during the fourth step. Add all the debit balances and all the credit balances together. If the two totals are not the same, there might be an error in your books or an entry may need adjustment. For example, you may have earned interest on a bank account balance, but not recorded the interest in your books. Use an adjusted entry to recognize the interest in your books.
- Adjusting journal entries: The sixth step in the cycle is to post the adjusting journal entries. In this step, the adjusting entries tracked in a company’s worksheet are posted to the correct accounts. This step acts as a test to ensure debits and credits match.
- Financial statements: After the company makes all adjusting entries, it then generates its financial statements in the seventh step.
- Closing the books: Finally, a company ends the accounting cycle in the eighth step by closing its books, effectively starting the accounting cycle over again with a zero balance. When closing the books, decide which processes are moving your business forward. Create a calendar for completing future tasks, file paperwork from the last period, and shred old documents.