Management Functions are undertaken by managers in organizations, There is divergence of views, The list of management functions various from author to author both in terms of the number of functions. These functions may be explained below:
- Planning: Planning is the deliberate effort to attain the expected outcome through a determined future course of action. It involves visualization of activities that need to be done, the methods for doing them, Where they are to be done, What will be the outcome and the methods to evaluate the outcomes. As per Henry Fayol, every management should visualize a plan that comprises of the desired result, foreseeing the line of action, methods to follow and stages to go through.
- Organizing: Organizing involves division and re-division of work into smaller duties, distributing the tasks among designated work force and allotting authority to every position for ensuring proper functioning. By organizing properly, the effectiveness of the organisation is enhance, redundancy, repetition and duplication of the activities is avoided; thereby reducing resources beforehand and then to follow the planned activities.
- Staffing: According to Kootz & O’Donell, “Managerial function of staffing involves manning the organization structure through proper and effective selection, appraisal & development of personnel to fill the roles designed under the structure”. Staffing involves: Manpower Planning, Recruitment, Selection & Placement, Training & Development, Remuneration, Performance Appraisal, Promotions & Transfer.
- Directing: It is that part of managerial function which actuates the organizational methods to work efficiently for achievement of organizational purposes. It is considered life-spark of the enterprise which sets it in motion the action of people because planning, organizing and staffing are the mere preparations for doing the work. Direction is that inert-personnel aspect of management which deals directly with influencing, guiding, supervising, motivating sub-ordinate for the achievement of organizational goals. Direction has following elements: Supervision, Motivation, Leadership, Communication.
- Controlling: Controlling involves identification of actual results, comparing of actual results with expected results as set by planning process, identification of deviation between the two, if any and taking by corrective action so that actual results match with expected results. It brings to light all bottlenecks. Work performance and operates as straight painter to the needs of situation.